Modern-day faxing is carried out via computers, rather than the traditional units and phone-up services used in the past. But what should you consider when choosing a fax provider and how do you ensure this is a job done effectively?
You need to consider security and reliability when choosing Internet faxing services. Security is of paramount importance. This is the main concern people have when it comes to using Internet applications and services. Therefore, you need to look for a company that has a stringent security policy in place so you can be confident that all of your documents are protected.
It is also worth reading reviews that have been left by previous customers to see what they have had to say about the faxing services you are considering. If a company has a bad reputation you should be able to pick up on this. There will be a wealth of negative reviews online warning you not to use the company in question. This is definitely the best way to get an honest assessment of the level of quality you are likely to experience, otherwise you are simply going on the sales pitch that the company gives you.
Last but not least, it is imperative to ensure that the faxing provider has good customer support services in place. If your system stops working or you need help operating it, you want to be safe in the knowledge that you can get the help and assistance you require. You don’t want a company that just provides you with the platform for online faxing and then just leaves you to it.
Tips On Sending Fax Through Email
Once you have found a reputable company the decisions don’t end there. You need to sit down and think about your faxing commitments. How many faxes are you likely to send per day, week, or month? It is vital to get a good idea regarding this so you can then determine what plan is going to be right for you. If you are only going to send approximately one fax through email per week then you don’t want to pay for an expensive plan that gives you the capacity to send a large number of faxes.
The best companies will also give you the option to try out their service beforehand. They will likely have a demo version on site. You should definitely take advantage of this. It will give you a good feel for the service you are going to benefit from. After all, you will want to make sure it is easy to use. This is one of the main reasons for choosing a fax through email service, so you’ll need to be certain that the system enhances convenience and efficiency. You must also set up an email account so you can send and receive faxes. Of course, you may already have an email account that you can use, but some people prefer to set up a separate one. By having an email account dedicated to just faxes, you can keep everything more organized.
There is your health to think about too! If you wear glasses, we’d also recommend looking into a provider like eyeglasses.com so you can get glasses designed especially for excess computer use. Also, make sure you take regular breaks from the PC, as repetitive strain injury can cause significant damage.
The storage of your faxes is important too. A lot of companies will offer storage options with their service. Usually, when faxing from a computer your documents will be saved via email. However, some companies will also offer additional back-up services for extra security. It is worth taking advantage of these, especially if the files and data are important. This is much cheaper and more efficient than printing off all documents. It is also much more secure. It only takes misplacement of a piece of paper for you to lose some crucial information when faxing via the traditional method as opposed to faxing from the computer.
Aside from this, you also need to know how to prepare your documents to send them as a fax. There are a lot of companies that will do this for you or at least tell you how to do so. Generally speaking all you need to do is convert documents into a PDF file. Microsoft Office actually has a free PDF converter, so this makes life a lot easier. Just click on the file and then save as PDF. It is as easy as that. If you don’t use Word you will find plenty of free PDF converters on the Internet. There are also some companies that give you the ability to send faxes as text or Word documents, meaning a file conversion is not necessary.